Linden Unified School District

Fiscal Year Dates

Our fiscal year runs from July 1, 2024, to June 30, 2025. All materials, supplies, and services must be received and invoiced within these dates.

Vendor Requirements

• A current W-9 (dated with the 2024 year) must be on file for all approved vendors.

• Vendors are responsible for furnishing a new W-9 when any vendor changes occur.

• All vendors providing materials, supplies, or services must maintain active status with LUSD.

Purchase Order Requirement

LUSD has an established purchase order process. All purchases of materials, supplies, or services must have an approved purchase order in place prior to making the purchase or receiving services.

• A purchase order issued by LUSD is the only valid contractual agreement authorizing the purchase of any materials or services.

• Cash on delivery (COD) is not an approved form of payment for LUSD.

Purchase Order Numbers and Limitations

• Purchase order numbers must be referenced on all invoices.

• Purchase order numbers for the 2024-2025 school year will begin with "PO25-".

• Requisition numbers (beginning with REQ-) are not valid purchase order numbers.

• Purchases are limited to the quantities and dollar amount listed on the purchase order.

• For "Blanket" purchase orders with a "NTE (not to exceed)" dollar amount, contact the Business Office if the purchase will exceed the specified amount.

• Prior approval is required for any adjustments to quantities or pricing.

Quoting and Tax Information

• Vendors must provide a quote/estimate for all purchases.

• Quotes/estimates must include:

  • Shipping & handling charges

  • Sales tax

• The tax rate for all LUSD school sites and departments is 7.75%.

Invoicing and Shipping

• A packing slip is required with each shipment.

• All orders must be delivered to the "Ship To" address listed on the purchase order unless otherwise specified.

• Please do not send invoices to school sites or departments. All invoices must be sent to:

Physical Address:
Linden Unified School District
Attention: Business Services
18527 E. Main Street
Linden, CA 95236

Email Address:

lindenAP@lindenusd.com

Note: All items on the invoice must be received by LUSD prior to payment processing.

Authorized Purchasers

• All purchases or services must be made by an authorized LUSD employee.

• Contact our Business Services Department for a current list of authorized buyers.

Contract Authorization

Only the following individuals are authorized to sign contracts on behalf of LUSD:

• Superintendent

• Deputy Superintendent

• Chief Business Officer

All other signatures are considered invalid, and the contract will be void.

Vendor Information Form

To ensure accuracy and avoid payment delays, please complete the Vendor Information Form available in the Forms section below and return it along with a current W-9. This ensures that all information in our system is correct and helps to avoid any payment delays.